
ODM PROPERTY MANAGEMENT
Provides commercial/residential property management, community association management and complete real estate services, for clients across Florida
Accounting Services

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Allow multiple forms of payment for residents (E-check, Debit, Credit, Paper check).
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Employee Payroll processing and set up.
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Reserve Analysis creation and Implementation
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Collect all assessments due to the association and deposit monies in applicable accounts.
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Download and record lock-box electronic payment data.
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Send collection letters to all delinquent accounts and post appropriate fees.
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Prepare and submit delinquent account to association attorney.
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Monitor and supervise the progress of lien and foreclosure attorney action.
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Receive, review, verify, and submit for payment all invoices, utilities and contractual services.
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Prepare checks ( with backup data) for association officer's signatures if needed.
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Prepare monthly financial reports reflecting the general ledger, monthly balance, Delinquency, and current income and expense of the association.
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Maintain the integrity of financial records for the association C.P.A. year end report and tax returns.
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Prepare annual budget for association review, adjustment, and approval.
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Assist in filing the annual corporate uniform business report with the Florida Secretary of State.
Management Services

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Attend board meetings and the annual member meetings
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Prepare and distribute all notices, proxies and ballots required for meetings.
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Take and prepare minutes for the secretary if needed.
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Email Board of Directors meeting packages before meetings including: agenda, minutes, financials, reports, and proposals.
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Liaise with associations attorney, C.P.A., insurance agent and other professionals.
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Act to enforce the associations governing documents through property inspections, issuing violations notices, working with fining committee and attending mediation hearings.
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Maintain association records and provide supervised access to homeowners.
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Supervise associations contractors, validate and review license and insurance of contractors working on the property.
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Help develop scope of work and RFP to obtain competitive bids for maintenance and projects.
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Provide 24 hour emergency service line.
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Assist homeowners with association business promptly and responsively.
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Supervise sale and rental process for all tenants and new owners.
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Create and implement new systems and forms for the association.
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Maintain rent and lease database and require renewal of lease and approval.
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Maintain up to date owner database with emergency contact information.
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Onsite Inspections/Compliance visits.
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Maintenance tracking and request system.
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Architectural tracking and follow up processing.
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Preventative maintenance tracking and implementation.
See the difference

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Online application and streamline interview process.
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Online orientation process set up and implementation.
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Streaming and interactive E-Board meetings
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All documents accessible online and can be emailed in minutes.
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Social Media association group set up and monitoring
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Online payments cash, e-check, and credit/debit card
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24 hour maintenance call center with online portal for repair request and messaging.
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Property manager scoring and review platform
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100% transparency with fees and charges.
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Investing and studying new technologies to help your community prosper.
Owner Services

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Monthly Income and Expense documents + 15 other monthly reports
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Monthly Cap Rate Analysis
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Maintenance and expense auditing
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Bookkeeping
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Monthly tenant deposit reconciliation + auditing
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Custom lease contract
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Filing Proper Notices
Asset Relationship Services

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Rental Market Intelligence and Analysis
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Strategic asset marketing and advertising plan
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Property showings
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Exhaustive tenant screening- cost incurred by tenants
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Tenant and community relationship building and management
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Rent collection and funds management
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180-day tenant placement guarantee*
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Monthly direct deposit of rental income
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Tenant acquisition and placement support: cost equal to 1st month’s rent
Maintenance Services

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Maintenance coordination and repair
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Job completion guarantee
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24/7 call center and online emergency response
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Maintenance inspections every 90 days
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Value add analysis
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Capital expenditure forecasting and analysis
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Move in and move out inspection (pictures taken and uploaded into reports)
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Rent ready support quotes
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Prompt response to tenant requests
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Appliance repair/maintenance support: $37 per hour + equipment cost. (1hour minimum)